Key Responsibilities

• Lead end-to-end management of bids, EOIs, RFPs, RFQs, and unsolicited proposals across multiple jurisdictions and funding environments.
• Coordinate multidisciplinary teams (architects, engineers, quantity surveyors, and planners) to gather inputs, validate scope, and prepare compliant submissions.
• Manage technical and financial components of tenders including donor-funded projects, with multi-lot budgets disaggregated by deliverable, personnel, and workstream.
• Review tender documentation to extract key requirements, timelines, and evaluation criteria; summarise for internal stakeholders.
• Develop and maintain a library of CVs, project profiles, templates, and proposal content for rapid reuse and consistency.
• Create visually compelling documents using Adobe InDesign for formal proposals and Microsoft Word for smaller or informal submissions.
• Liaise with internal reviewers and leadership for feedback, sign-off, and submission readiness.
• Manage tender pipelines and keep opportunity pipelines healthy through proactive planning, deadline tracking, and submission forecasting.
• Support pre-positioning and client engagement efforts with Business Development and Technical Directors.
• Oversee both donor-style submissions and general government/private RFTs with a clear understanding of differing formatting, financial modelling, and compliance requirements.
• Coordinate internal kick-off meetings, facilitate bid reviews, and ensure submissions align with strategic business goals.
• Uphold quality assurance and continuous improvement of bid processes, working toward the professionalisation of the bid function.
• Perform other role-specific duties as required.

Requirements

• Qualifications in Engineering, Architecture, Quantity Surveying, Business, or related disciplines preferred.
• Minimum 5 years experience in bid management, tender coordination, or proposals role within engineering, construction, architecture, or infrastructure consulting.
• Strong technical foundation in civil engineering, architecture, or quantity surveying is highly advantageous.
• Deep familiarity with donor-funded tendering processes (ADB, World Bank), including technical/financial split formats and multi-lot structures.